As a business owner, CEO, or even someone at the top of the food chain as it were with a host of employees that hand their work to you, it is important to ensure they are where they say there are and are working the hours that are reflecting on their time sheets.
But other than following them around every day to be sure they are meeting the working hour requirements and are working once they clock in; how can you check?
This is your company and brand that you have worked hard to build, have slaved tirelessly to design and make successful to your liking, and the last thing you need is an employee slacking off, or even worse taking advantage of being unsupervised.
What you need is a system, and a tool, a way to be on top of it without the fuss and effort, and we have curated the best options to get the most out of your workers and keep your company running efficiently and effectively according to the salaries you are paying your staff.
You are in Control
Everyone knows that when you have the right tools for the job it can be done effortlessly, and is one less thing to worry about when keeping an eye on things while conducting your business, but not needing to be in the office or necessarily on the shop floor.
With more people working flexible hours to suit personal schedules and lifestyles, and companies offering remote working opportunities, it is essentially a system in place to ensure the order of employees and paid working hours. The following tools will make life that much simpler, and easier, but most importantly, keep your hands on the steering wheel.
Scheduling Software
Flexibility in the workplace is becoming increasingly common, but as a manager overseeing a team you need to ensure the working hour time frame is covered by staff. A schedule online helps employees log in when on shift, or check in on the schedule and their upcoming hours, it also records who has clocked in for a shift and who is absent.
Collaboration Tools
With shift work and employees working at flexible hours, a program that offers collaboration tools is a great option for staff members clocking later to see earlier conversations or queries that were brought up, and what was or was not yet resolved. Employers and managers have these transcripts on hand if need be to look back at should an issue arise.
Time Tracking Software
This is by far one of the most important tools you can integrate into the workplace. A flexible hours work program needs the accuracy of time tracking software which offers an approval process and only worked hours that have been approved by the manager will then be paid.
Calendar Software
One of the more common and readily available programs in business, and with many employees, on the books, it is the best way to keep track of who is or isn’t available on a specific day. Staff enters their unavailability or travel dates and when anyone logs on they have the information to hand.
Building Access Control Application
Staff working the late or night shift will need to clock in at specific times to ensure there is always someone on-site, especially the security personnel. Seeing who has gained access to the premises and at what times are vital for maintaining a safe environment.
Video Conference Applications
Calling a meeting about deadlines or upcoming projects and expecting everyone to show up is not always possible, especially considering flexible working schedules that have become the norm. However, the staff that does show up will be registered, and since the meeting is recorded, the rest of the employees have an opportunity to clock in and log into the video meeting later to get the information. It helps the manager see who has attended the meeting and that they have the necessary information without excuses.
HR System
Every firm has an HR department and as a manager accessing it digitally at your convenience is a good way to keep an eye on operations without staff being aware. And if they were made aware, they are well-informed that everything is seen and recorded for security purposes. Personal data and employee information should be available and accessible to only a handful of trusted staff members.
Out of Office, But Not Out of the Loop
We all know that most workplaces have that one staff member or a couple who will try their luck, whether it be trying to add an hour to their time card, or leaving earlier than regular working hours allow, there is always something to keep your eye on.
With the time-tracking software and the right tools implemented, you will always be one step ahead of the game with your eye on the ball, and that is just how a business owner should be.
